Warren Aviation
Club, Inc.
By Laws and
General Operating
Rules
As Revised: April 2009
WARREN AVIATION CLUB, INC. – BY LAWS
ARTICLE I - PURPOSE
The purpose of this club shall be the promotion of aviation activities, the education of club members, and the provision of aircraft for use by club members at economical rates in a manner that will benefit the club and its members.
ARTICLE II – EXECUTIVE OFFICERS AND BOARD OF DIRECTORS
1. Board of Directors
The Board of Directors shall be comprised of five board members. The directors need not be club members. Board members shall be nominated and elected by a majority vote during the April meeting each year and shall serve one year terms. Board members may succeed themselves if re-elected. If a board position becomes vacant during the term of service, for any reason whatsoever, the remaining board members shall appoint a successor board member by concurrence of any three remaining members.
2. Officers
There shall be four officers of the corporation: President, Vice-President, Secretary and Treasurer. Officers shall be nominated and elected by a majority vote during the April meeting of each year, for one year terms. Officers may succeed themselves if re-elected. One individual may hold any number of offices. Officers may be, but are not required to be Board members, or members of the corporation. If an office becomes vacant during the term of service, a new officer shall be appointed by a majority vote of the Board of Directors.
ARTICLE III – PRESIDENTIAL POWERS
The President may appoint executive assistants and committees as required.
ARTICLE IV – MAMBERSHIP
A. Eligibility
1. Must be nominated by a current member in good standing.
2. Must meet age and health requirements described in current Federal Aviation Agency regulations and meet eligibility requirements of the Federal Communications Commission for Restricted Radio Telephone operator permit.
3. Must complete a current application for review by the members and the Board of Directors, with acceptance to be determined by a quorum vote at a regularly scheduled meeting including unanimous consent of the Board.
B. Responsibilities
1. Members must pay monthly dues, fees and going hourly rates as described in Schedule B.
2. If a member is responsible for any damage to a club owned aircraft, that member shall pay the insurance deductible, plus 20% of the remainder of damage not covered by the insurance. The remaining 80% of the damage will be paid equally by all club members, including above said member. Either the said member or the club may request a decision of responsibility by the Board of Directors with the assistance of two impartial parties experienced in the field of aviation. The member involved may select one the parties and the Board of Directors is to select the other. If gross negligence is suspected, the above payment formula may not apply and the payment formula may not apply and the payment formula can be adjusted by the Board of directors and the two impartial parties.
3. Members are required to help with club responsibilities when called upon, and be in attendance at a minimum of four regular meetings per year.
4. Members must be familiar with, and abide by the By Laws, General Operating Rules and Schedules.
5. Each member is responsible for providing the Corporation with current flight eligibility information and shall not use a club aircraft unless such is provided.
6. All members are responsible for immediately reporting to an officer, who shall inform the full Board of Directors, any of the following:
a. Actions relating to the questions pertaining to insurance procurement or renewal.
b. Actions inconsistent with or requirements of the Federal Aviation Regulations.
c. Actions resulting in injury and/or property damage.
All of the above contingencies will be subject to a review by the Board of Directors who will decide a course of action.
C. Privileges
1. The use of Club property is subject to Federal Aviation Regulations, Federal Communication Commission Regulations and Club policies as described in the General Operating Rules - Schedule A.
2. Attendance at Club meetings and events.
3. Vote as described in current By Laws on all matters concerning Club activities.
D. Resignations and Leaves of Absence
1. Resignations and Leaves of Absence must be submitted and received in writing to a member of the Board of Directors prior to the seventh calendar day of the month in which the Resignation or Leave of Absence is to become effective and the club must vote on it at a regularly scheduled or special meeting.
2. Members resigning or requesting a Leave of Absence are responsible for all charges and membership fees accrued.
3. The Leave of Absence will be for a minimum of one year. At the end of one year, the member can be re-admitted at a cost of $100.00. If the member requests earlier admittance back into the club membership, they must pay all back monthly dues, from the time of the Leave of Absence. Members being re-admitted must meet current eligibility requirements. In the event membership is at its maximum, said applicant will be given priority.
E. Revocation of Membership
1. Any member whose actions are found to be detrimental to the welfare of the club or harmful to the club’s property shall be subject to having his/her membership revoked by a two thirds vote of the voting membership at a monthly meeting or at a special meeting called for such purpose.
2. If any member's unpaid account balance becomes 60 days old without attempt of payment, said member will be sent a "60 day notice" demanding payment within 15 days. If payment is still not received said member shall be subject to having his/her membership revoked by a vote of 51% of the voting membership, including at least two members of the Board of Directors. In addition, legal collection efforts may begin at this time.
3. Any person having his/her membership revoked shall not be covered by Art. IV; Sec. D; Para. 3; and to re-enter the club he/she would have to abide by Art. IV; Sec. A.
F. Suspension
1. Any time a members unpaid account balance becomes $200.00 or more, for a period of one month or more, then said member will lose all flying and voting privileges until the account is paid in full.
ARTICLE V – MEETINGS
Regular meetings shall be held the third Saturday of January, April, July and October and on the third Sunday of February, March, May, June, August, September, November and December at the Brokenstraw Airport, at 9:00 AM. A list of the regular meeting dates shall be published each December for the following year. Special meetings may be called whenever necessary by any two members of the Board of Directors. A quorum shall consist of one third of the total voting membership.
ARTICLE VI – AMENDMENTS
Amendments to the By Laws may be made upon approval of the Executive Board and by a vote of 51% of the total voting membership.
SCHEDULE A – GENERAL OPERATING RULES
A. All aircraft shall be operated under all Warren Aviation Club, Federal and Local Airport Management rules.
B. All Flight Instructors must be approved in advance by the Board of Directors, which reserves the right to revoke such approval.
C. All members must be checked out in and endorsed for the specific club owned aircraft by a Warren Aviation Club approved Flight Instructor prior to any flight operation in that aircraft regardless of previous certification for that aircraft type.
D. A copy of each member’s current Medical, Annual/Biennial Flight Review, student Solo 90 Day Competency Check and Club Owned Aircraft Endorsement must be on file before each flight.
E. All flying time shall be scheduled and signed in the schedule book prior to flight. Members are not permitted to schedule more than twice in advance of the present date. No plane will be held for more than twenty minutes after scheduled time.
F. Each pre-flight must use the Warren Aviation Club pre-flight checklist for each aircraft in addition to the aircraft manufacture’s recommended checklist.
G. All logging of aircraft time, fuel and oil will be the responsibility of the member.
H. There will be no student solos unless:
1. There is someone present at the airport.
2. Must have instructor’s permission for the flight.
3. Must meet all Federal Aviation Administration regulations.
I. All cross-country flights must be recorded on the cross-country log board. Members will have five days limit for use of aircraft on trips or cross-country flights. Any member wishing to take an aircraft for longer than five days must have approval of the Board of Directors or Club Membership, and will be charged a minimum of 1 hour per day.
J. No member shall take off or land a club owned aircraft from any airstrip which is not classified as a Public Use Airport, except those specifically approved by the Board of Directors.
K. For all aircraft fuel and oil purchased away from Brokenstraw Airport, the pilot shall pay the difference over club cost of the fuel and oil. Each member is authorized to spend $100.00 for emergency repairs away from Brokenstraw Airport. Approval from the President, or a designee thereof, must be obtained to spend in excess of $100.00 for emergency repairs. All repairs over $500.00 shall require approval of a majority of the Board of Directors.
L. Club property maintenance dates are set 1 to 2 months in advance and will be scheduled in the spring and the fall. The purpose of these dates is to update, maintain, and/or repair club property.
M. No smoking in club owned aircraft by the pilot or the passengers.
SCHEDULE B – FEES AND RATES
Effective July 1, 2010
A. New Member Initiation fee -------------------------------$600.00
B. Leave of Absence re-admittance fee ----------------------$100.00
(After 1 year or more)
C. Monthly member dues --------------------------------------$40.00
D. Flying time for Aeronca Champ per hour -------------------$65.00
E. Flying time for Cessna 172 per hour ----------------------$83.00
F. Monthly dues flying credit -------------------------------$20.00
To receive the flying credit, monthly dues and fly expenses must be paid in full each month. The flying credit must be used during the month for which dues were paid, and must be used by the member as pilot in command or as a student receiving instruction.
Flying time rate will change automatically when the cost of fuel changes (either up or down) at Brokenstraw Airport. The Aeronca Champ will change at the rate of $.75 per hour for each $.10 fuel cost change and rounded to the nearest half dollar and the Cessna 172 will change at the rate of $1.00 per hour for each $.10 fuel cost change and rounded to the nearest half dollar.